Office Administrator -Engineering Consulting – Arlington VA

Bala Consulting Engineers is a 200-person engineering firm headquartered just outside of Philadelphia in Wayne, PA with full-service offices in New York, NY, Boston, MA, Baltimore, MD, and Washington, DC.

Bala is a dynamic growth-oriented company, built on relationships with our clients, staff, and industry partners.  At Bala you will enjoy an exceptional employee experience that results in a successful career based on collaboration, leadership and personal development.

This role assists with the day to day office related activities of an engineering consulting office located in Arlington, VA.   Duties also include special projects including event planning in collaboration with corporate Business Development and Marketing teams.  You will work directly with the Managing Partner of the Washington and Baltimore area offices, as well as the current Engineering and Project Manager team members.  

As a multi-discipline engineering firm, BALA is a leader in innovative designs for building systems in High Rise, Mission Critical, Multi-Unit Housing, Commercial Office, Higher Education, Transportation, Adaptive Reuse and Life Science facilities.

The Office Administrator’s Responsibilities include:

•    Engineering/Project Manager support

• Manage office Shop Drawing process, including downloading from and uploading to Newforma and Procore systems
• Provide back up to Shop Drawing Manager  
• Assist in the preparation of reports, presentations, and documents for  Project Managers (formatting and editing)

•    General office duties

• Manage office environment including calls and visitors
• Order and receive office supplies, pantry stock, and in-office meals 
• Administer shared vacation schedule
• Schedule/coordinate Webinars, Lunch & Learns, and office visitors
• Manage incoming/outgoing mail and packages
• Request / File Certificates of Insurance with main office

Desired skills and experience:

• 2+  years’ experience in an Administrative Role
• Strong skills in MSOffice (Word, Excel, Outlook, PowerPoint)
• Able to learn and navigate relevant business software preferred (Newforma, Procore) -training provided
• Good communication skills and willingness to assist on projects and deliverables to meet deadlines
• Background in construction/engineering helpful but not required
• Bachelors Degree preferred

Bala’s compensation package includes a rich benefits package along with competitive market salary structure. Our culture creates an environment where relationships thrive and careers flourish. 

Bala offers comprehensive benefits:

• Medical, Dental, and Vision insurance package
• 401(k) with employer match
• Employer Paid Life Insurance
• Up to (5) weeks of PTO based on years of experience and (8) paid holidays.
• 8 hours of Volunteer Time Off
• Tuition and Licensure Reimbursement
• Federal Student Loan Assistance including match up to $5,250 per year
• Section 529 Plan (College Saving Plan)
• Employee Referral Program
• Full-time roles work in office and qualify for one day of remote work.

Follow us @balaconsultingengineers on Instagram and LinkedIn    

Agencies must obtain advance written approval from Bala Consulting Engineer’s HR/Recruiting Department to submit resumes. This approval must be in the form of a valid fully executed contract for service as well as a request to submit candidates to a specific job opening. Bala Consulting Engineers will not pay a fee to any Agency that does not have such agreement in place, or for positions for which candidates have not been specifically requested.

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