Day Care Administrative Assistant

Business, Childcare
March 12, 2025
Part Time

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Job Description

Website The Learning Experience

Benefits:
  • Bonus based on performance
  • Employee discounts
  • Flexible schedule
  • Opportunity for advancement
  • Training & development
  • Tuition assistance
  • Wellness resources
Administrative Assistants at The Learning Experience play a vital role in our mission to make a difference in the lives of children, their families, and the communities we serve. Administrative Assistants maintain accurate financial records, manage accounts receivable and reconcile accounts to ensure financial stability in our centers. 

Compensation: $20-$23/hour 

Core Attributes:
  • Administrative Skills: Proficiency in administrative tasks, including record-keeping, scheduling, and center management.
  • Organizational Skills: Possess excellent organizational and multitasking abilities to manage various aspects of center financial management.
  • Strong mathematical and deductive reasoning 
  • Communication Skills: Demonstrate excellent communication skills, both written and verbal, for effective collaboration with staff and parents.
Role Responsibilities:
  1. Tuition collection: Manage billing and collection of tuition from families and agencies for child care, depositing and allocating tuition payments, reconciling accounts.
  2. Managing record keeping, submission of claims and securing reimbursement from Child and Adult Food Program (CACFP).
  3. Data entry- ensure all systems are regularly and accurately updated with child records.
  4. Filing- ensure all children’s files are kept compliant with local licensing requirements. 
  5. Problem-Solving: Address any challenges to tuition collection from both families and third party agencies with creative and strategic problem solving & critical thinking.  
Qualifications:
  • Educational Background: Bachelor’s Degree preferred. 
  • Strong mathematical and deductive reasoning 
  • Familiarity with third party agencies such as Department of Social Services (DSS) is preferred. 
  • Familiarity with Child and Adult Food Program (CACFP) preferred.
  • Communication Skills: Demonstrate excellent communication skills, both written and verbal, for effective collaboration with management team and field operations. 
  • Administrative Skills: Proficiency in administrative tasks, including record-keeping, scheduling, and center management.
  • Proficiency in Microsoft Office and various reporting software.
  • Strong analytical, problem-solving, and business acumen.
  • Ability to prioritize and meet deadlines while maintaining a sense of urgency and driving results.
Compensation: $20.00 – $23.00 per hour

To apply for this job please visit tle-careers.careerplug.com.

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