Construction Project Coordinator

Position Summary:

We are looking for a dynamic Project Coordinator to join our growing team! As a Project Coordinator, you are an integral part of our team ensuring projects run smoothly and efficiently. You are the main administrator of all project information and task lists throughout the project life cycle. You support projects that vary in scope and complexity, but your work is the foundation for a successful project and it enables your teammates to seamlessly execute the project. You are a key conduit for communicating project information with the larger team, and you work closely with internal and external project contacts. 

Responsibilities:

• Provide quality assistance to multiple Project Managers and own all administrative aspects of the project lifecycle, including but not limited to:
  • Utilize project management database to keep track of project deadlines and manage task lists for all projects.
  • Obtain building permits and SAC determination as required per project.
  • Process contracts and change orders.
  • Communicate all changes and updates to the team, distribute updated contract documents and drawings.
  • Create submittal log of required material, product data, and shop drawings and manage the routing process. Track procurement of all materials. 
  • Build closeout log, obtain documents from trade partners, and compile into a complete closeout packet for the client. 
  • Assist with data entry of punchlist items and follow up with trade partners on completion of items.
• Regularly communicate with team members, trade partners, and clients.
• Participate in and administer weekly project meeting minutes as requested.
• Quickly and professionally resolve issues that may arise with the project on the jobsite or in the office. 

Knowledge, Skills and Abilities:

• Excellent written and verbal communication skills, with the ability to relay highly detailed information between team members, trade partners, and clients.
• Ability to effectively present information in oral, written, and graphic form.
• Ability to manage several tasks at once and exercise independent judgment related to daily administration of projects.
• Detail-oriented approach with demonstrated skills in organizing and evaluating information.
• Motivated and self-directed mindset with the ability to anticipate needs, proactively find solutions, and adapt to changing priorities.
• Strong interpersonal skills with the ability to work as a collaborative team member in an open-office environment.
• Proficiency in data entry, 10-finger keyboarding, project management software, Microsoft Office products, Google suite, and Apple devices.

Qualifications:

• Bachelor’s degree, or equivalent combination of education and experience.
• 1-2 years of experience as a project coordinator or related administrative experience.

Preferred Qualifications:

• 2-5 years of experience working as a project coordinator in the construction industry.
• Proficiency with Procore project management software.
• Understanding of general contracting and the life cycle of a project.
• Ability to read architectural plans and specifications.

Benefits and Company Perks:

• $55,000-$70,000 annual starting salary, paid weekly. Eligible for discretionary bonuses.
• Benefits include: Comprehensive health and dental insurance, HSA option with generous employer contribution, life insurance, long term disability coverage, vision insurance, critical illness insurance, accident insurance, 401k plan, paid parental leave
• Paid parking or paid public transportation costs
• Company provided phone and laptop
• Flexible working schedule and paid time off
• Free access to onsite gym facility
• Flat hierarchy, EOS-led, open culture, encouragement of individual growth
• Regular company and team outings
  
• 6-Time “Best Places to Work” by Minneapolis/St. Paul Business Journal (2015, 2016, 2017, 2018, 2020, 2023)
• 5-Time “Top 150 Workplaces” by Minneapolis Star Tribune (2018, 2019, 2021, 2023) 
• Ranked #1 in “Top Workplace in Construction” by Star Tribune (2023)
• 3-Time “Best Workplace” by Inc Magazine (2020, 2022, 2023) 
• “Best Places to Work” by Milwaukee Business Journal (2020)

Pre-Employment Screening:

Drug screen and background check required.

Interview Process:

Our interview process includes 3 conversations (phone and in-person). 

Equal Opportunity Employer

Gardner Builders is an Equal Opportunity Employer. We are committed to create and maintain an environment where everyone feels welcome, included, and is treated with dignity, respect, and fairness. Gardner Builders does not discriminate against any employee or applicant because of race, color, religion, creed, national origin, ethnicity, sex (including pregnancy), gender identity or expression, sexual orientation, disability, age, citizenship status, service in the uniformed forces, marital status, or any other characteristic protected under federal, state, or local law.