Administrative Assistant

Applicants must be authorized to work lawfully in the United States for NCCPA as NCCPA will not sponsor or take over sponsorship of employment visas.

                                                                                                                      Administrative Assistant 

Location: NCCPA is a hybrid work environment with our headquarters located in Johns Creek, Georgia. NCCPA has determined that the telecommuting status of this position is hybrid which means that employees in hybrid positions are allowed to split their work hours between work remotely and working onsite at the NCCPA headquarters.

 The duties of this position require that the candidate report on-site to the Johns Creek headquarters on a weekly basis and live within the commutable distance. NCCPA has defined commutable distance as within the state of Georgia and within 85 miles of ground travel, one-way between an employee’s primary residence and the NCCPA headquarters in Johns Creek, Georgia.

Reports To: Senior Manager of Governance and Executive Services   
 
Who We Are
NCCPA is the only certifying organization for physician assistants in the United States. Established as a not-for-profit organization in 1975, we are dedicated to assuring the public that certified PAs meet established standards of clinical knowledge and cognitive skills upon entry into practice and throughout their careers. All U.S. states, the District of Columbia and the U.S. territories have decided to rely on NCCPA certification as one of the criteria for licensure or regulation of PAs.
 
Why Work at NCCPA
We get to do meaningful work every day and we enjoy working and having fun together! No wonder we’ve been voted one of the Atlanta Journal Constitution’s 2023 Top Workplaces in the Region and voted one of the Best Places to Work in Healthcare five years in a row by Modern Healthcare! 
 
Why Us, Why Now?

As the Administrative Assistant, you will supports the work of NCCPA and nccPA Health Foundation Board of Directors, NCCPA Executives and nccPA Health Foundation Managing Director and work with the Senior Manager of Governance and Executive Services to cultivate a positive, effective professional relationship with Board members and other key volunteers in support of NCCPA and nccPA Health Foundation’s knowledge-based governance model and the appropriate delineation of Board/staff roles.

How Will You Make a Difference? You will…

• Assists with handling arrangements for quarterly Board, committee meetings and other meetings of Board members throughout the year, including annual leadership training for the Board Chair.
• Assists with the distribution of meeting materials for Board meetings, Board calls, and other meetings, in the designated Board management platform or by other means.
• Records outcomes and assignments from quarterly meetings of NCCPA’s Board, including but not limited to the production of Board meeting summaries, updates and minutes with the Board Secretary and Governance Administrator. 
• Meets with the Governance and Executive Services Department regarding quarterly NCCPA Board, nccPA Health Foundation Board and committee meeting logistics. 
• Participates in weekly (or as required to meet business needs) onsite meetings with the Governance & Executive Services team. 
• Responds to the Contact Us and Grants email boxes.
• Manages complete grant cycle from application through final reporting for year-round grants with growth to include the annual cycle Kathy J. Pedersen Grant to Promote Equitable Care.
• Maintains databases to track and enhance grant processes, programs, and impact.
• Supports the new Board members orientation and transition to board service, including collecting individual attestations and onboarding processes. 
• Format documents prepared by others for consistency with those produced by the Governance and Executive Services department. 
• Organizes official records and files related to NCCPA’s governance activities. 
• Responsible for maintaining files of NCCPA’s official minutes, bylaws, governing policies, and other governing documents on the Shared server drive (S), with relevant.
• Submits invoices and receipts using applicable accounting software.
• Creates expense reports for the President/CEO for submission to the Senior Manager for Board Treasurer approval and processing. 
• Reviews Board member expense reports for accuracy, codes appropriately and discusses any concerns with Governance Administrator and Senior Manager of Governance and Executive Services. 
• Complete other duties as required in support of effective Board and Committee work and relations.  

Hard Skills You Will Have

• Bachelor’s degree.   
• At least 2 years of related professional work experience. 
• At least 5 years of experience managing multiple priorities and supporting executive level individuals and groups. 
• Strong proficiency in Microsoft 365 applications especially in Word, Outlook, Excel, PowerPoint, and Adobe Acrobat.  

Soft Skills You Will Bring

• Your highly developed time management skills, systematic approach to  organization/planning and keen attention to detail. 
• Your excellent written and verbal communications skills with a proficiency in diplomacy and confidentiality.
• Your proven critical thinking skills that demonstrate a track record of analyzing and distilling complex information into clear, concise written reports.
• Your ability to build and maintain positive business relationships with various levels of staff, vendors and other NCCPA stakeholders.
• Your flexibility and willingness to occasionally work extended hours and to travel when needed (approximately 4 days per quarter, spanning weekends). 

Extra Skills You Can Bring Along

• Master’s degree.
• Experience in non-profit governance and supporting a board of directors and/or volunteer committees. 
• Experience supporting a corporate secretary.
• Experience with knowledge-based governance. 
• Experience with Zoom and Office 365 applications (ex. SharePoint, Teams, OneDrive). 
• Familiarity with parliamentary procedures. 
• Experience with Diligent Boards or another online e-board book platform. 

Benefits and Perks for You

• Work/Life Balance
  • 37.5-hour workweek, Monday – Friday
  • Flexible Work Hours and Hybrid Work Environment 
  • Eleven paid holidays 
  • 19 PTO Days
  • Paid Volunteer Day to Make a Difference
• Great Compensation
• Monthly Technology Stipend 
• Medical, Dental and Vision with over 80% Employer Contribution
• 100% Employer Paid Group Life Insurance and Short- and Long-term Disability
• Health Reimbursement Account for Medical Expenses (100% Employer Funded)
• Flexible Spending Accounts for Medical and Dependent Care Expenses
• 401(k) Plan with Employer Contributions and Matching. Employees Contributions can start one month after hire date. 
• Access to Voluntary Benefits such as Legal Aid, Critical Illness, Accident Insurance, and Basic Life and AD&D for you, your spouse and dependents
• Employee Assistance Program
• 24/7 Telehealth
• Fully Stocked Breakroom with Healthy Snacks
• $1,000 Annual Reimbursement for Fitness Clubs & Program Dues
• Up to $240 in Annual Cash Incentives for Staying Active
• $5,250 in Tuition Reimbursements 
• 100% Employer Paid Training Opportunities

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.
 
NCCPA is committed to the full inclusion of all qualified individuals. In keeping with our commitment, NCCPA will take steps to assure that individuals with disabilities are provided reasonable accommodations. If a reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please contact Tina Gaither at tinag@nccpa.net or 678-417-8589